SDSU GRADUATE BULLETIN 2011-2012 arweb.sdsu.edu/es/registrar/privacy.html University Policies University Policies SDSU GRADUATE BULLETIN 2011-2012 year except for graduate thesis (799A) or dissertation (899). Graduate courses for which the RP symbol is appropriate are specifically desig- nated in the departmental listings of the Failure to complete the assigned work within one calendar year will result in an Incomplete being converted to an "IC" symbol, which would become the final grade on the student's record at the end of the calen- dar year deadline. An Incomplete may not be removed by reenrollment in the course. Candidates for graduation whose record carries a grade of Incom- plete will be graduated provided they are otherwise eligible for gradua- University Policies , will receive a failing grade. Schedule adjustments are accepted until 6 p.m. on the following dates: Fall 2011 Semester Drop classes by 11:59 p.m. on September 12. Add classes by 11:59 p.m. on September 14. Spring 2012 Semester Drop classes by 11:59 p.m. on January 31. Add classes by 11:59 p.m. on February 2. Students are responsible for every course in which they are regis- tered. If students do not attend the first class meeting of the semester University Policies SDSU GRADUATE BULLETIN 2011-2012 Leaves of Absence One-Semester Stop Out With certain exceptions, matriculated undergraduate and graduate students may stop out of the university one semester in a calendar year and maintain their continuing student status. Continuing status includes the maintenance of catalog requirements for graduation. Disqualified students, students absent for more than one semester without an approved leave of absence, and those who attend another institution for more than one semester must apply for readmission should they wish to return to San Diego State University. Students who are disqualified are not eligible for a one-semester stop out. Educational Leave of Absence Students are permitted to take up to four semesters of approved leave of absence. An educational leave of absence is appropriate in those cases where students will be engaged for the majority of the leave time in an activity, other than attending an accredited college or university, that is directly related to their formal academic careers or otherwise contributes to specific academic goals. Students must apply for the particular semester they wish to be absent from school. If they wish to take leave for additional semesters, they must do so on a semester-by-semester basis. Students may request a leave of absence at http://www.sdsu.edu/portal The academic calendar lists specific deadlines. For students par- University Policies University Policies SDSU GRADUATE BULLETIN 2011-2012 (d) Application of This Code Sanctions for the conduct listed above can be imposed on applicants, In accordance with the California Information Practices Act, the Vice President for Student Affairs or designee of San Diego State University may notify a student’s parent(s) or legal guardian(s) in the event compelling circumstances exist affecting the student’s health or safety, including circumstances involving alcohol or controlled substances. University Policies or the California Alcohol Beverage Control Web site at http://www.abc.ca.gov/teencorner.html Federal and State laws define a number of substances as “drugs” with sanctions related to their manufacture, sale, possession, and use varying by type of substance and quantity. See California State Bar Web site at http://www.calbar.ca.gov/calbar/pdfs/cbj/kids_and_the_law.pdf In addition to the Standards for Student Conduct in the California Code of Regulations, Title V, Article 2, Section 41301, SDSU’s expectations of responsible student behavior prohibits the unlawful possession, use, or distribution of drugs and alcohol by students on university property or in surrounding neighborhoods, or as any part of the university’s activities. Violators may face suspension or expulsion from the university. In addition, the university will cooperate with governmental authorities in criminal and civil actions. The university does not accept alcohol or substance abuse as an excuse, reason, or rationale for any act of abuse, harassment, intimidation, violence, or vandalism. Possession or consumption of distilled liquor on university property is prohibited at all times. Possession, consumption, or sale of beer or wine by those 21 years of age or older is permitted at designated campus locations and events only with prior approval of the vice president for student affairs. On campus property, the sale, distribution, knowing possession, and use of dangerous drugs or narcotics are prohibited. You are also forbidden by State and Federal laws to sell, distribute, possess, or use those drugs. As a student at SDSU, you are responsible for your behavior and are fully accountable for your actions. Violation of this policy statement will not go unchallenged within the SDSU community. Any university student may be expelled, suspended, or placed on probation for vio- lating university regulations regarding alcohol or drugs. Additionally, using alcohol or drugs negatively affects your academic performance. Students who possess, use, or distribute substances such as, but SDSU Smoke Free Policy This policy implements CSU Executive Order 599, in accordance with Education Code 89031. Smoking is prohibited in all San Diego State University buildings or leased spaces and motor pool vehicles. Smoking is prohibited in those outdoor areas which are either connected to or in close proximity of SDSU buildings or leased space if the smoke can readily enter the building through open doors, windows, or ventilation system intakes. Smoking is prohibited in outdoor areas immediately adjacent to SDSU owned or leased food establishments unless designated as a smoking area, consistent with the overall goals of this policy; smoking is prohibited in outdoor SDSU owned or leased constructed seating areas where people are likely to congregate, unless designated as a smoking area. The success of this policy depends upon the thoughtfulness, consideration, and cooperation of everyone. Deans, directors, and department chairs are responsible for implementing this policy. The associate vice president for faculty affairs and the director of the Center for Human Resources are available to assist in the policy interpretation and to ensure its consistent application. To aid persons desiring to stop smoking, the university offers smoking cessation programs for students through Student Health Ser- vices and for faculty and staff through the Center for Human Resources. The SDSU auxiliary organizations shall operate in conformity with this campus policy. www.police.sdsu.edu . Call the University Police Crime Prevention Unit at 619-594-1985 for more information. Integrity in Research and Scholarship San Diego State University expects the highest standards of ethical behavior of all members of the academic community involved in the conduct of research, including graduate students. Although instances of misconduct in research are rare, reports of possible scientific fraud concerning faculty, staff, and graduate students employed in research contracts and grants are dealt with in accordance with the university’s assurance of compliance with the United States Public Health Service scientific misconduct regulations. The administrative process for handling allegations of scientific misconduct and for protecting the rights and reputations of all University Policies SDSU GRADUATE BULLETIN 2011-2012 Transcripts of Record Official Transcripts Official transcripts can be ordered online in your SDSU WebPortal at http://www.sdsu.edu/portal under the Official Transcript section. If . If all of your SDSU coursework has been taken since fall 1987, your entire record will be take the course as part of their program of study, and if the course will not be offered again prior to the student's planned graduation date. In these cases if the student is taking regular session courses, he or she have to pay special session fees and regular session fees. Non-Credit Courses Non-credit courses offered through the College of Extended Stud- ies will appear on the San Diego State University transcript but are not transferable for graduate credit. Graduate students who enroll in these courses normally do so for personal enrichment only. Availability of Information The following information concerning student financial assistance may be obtained from the Office of Financial Aid and Scholarships, Student Services, Room 3605, 619-594-6323, or at http:// www.sdsu.edu/financialaid 1.A description of the federal, state, institutional, local, and private student financial assistance programs available to students who enroll at San Diego State University and for San Diego State University Students participating in study abroad programs; 2.For each aid program, a description of procedures and forms by which students apply for assistance, student eligibility requirements, criteria for selecting recipients from the group of eligible applicants, and criteria for determining the amount of a student’s award; 3.A description of the rights and responsibilities of students receiving financial assistance, including federal Title IV student assistance programs, and criteria for continued student eligibility under each program; 4.The satisfactory academic progress standards that students must maintain for the purpose of receiving financial assistance and criteria by which a student who has failed to maintain satisfactory progress may reestablish eligibility for financial assistance; 5.The method by which financial assistance disbursements will be made to students and the frequency of those disbursements; 6.The terms and conditions of any loan received as part of the student's financial aid package, sample loan repayment information, the necessity for repaying loans, and terms and conditions under which students may obtain loan deferments; and 7.The general conditions and terms applicable to any employ- ment provided as part of the student’s financial aid package. Information concerning the cost of attending San Diego State University is available from the Office of Financial Aid and Scholarships, Student Services, Room 3605, 619-594-6323, or at http://www.sdsu.edu/financialaid , and includes tuition and fees; the estimated costs of books and supplies; estimates of typical student room, board, and transportation costs; and, if requested, additional costs for specific programs. University Policies www.sdsu.edu/sas Information concerning policies regarding the return of federal Title IV student assistance funds as required by regulation is available from Student Account Services, Student Services, Room 2536, 619- 594-5253, or at http://www.sdsu.edu/sas Information concerning loan exit counseling for all student borrow- ers under the federal student loan programs is available from Student Account Services, Student Services, Room 2536, 619-594-5253, or at http://www.sdsu.edu/sas Information regarding special facilities and services available to students with disabilities may be obtained from Student Disability Services, Calpulli Center, Room 3100, 619-594-6473 (TDD: 619-594- 2929), or at http://www.sa.sdsu.edu/sds Information concerning San Diego State University policies, proce- dures, and facilities for students and others to report criminal actions or other emergencies occurring on campus may be obtained from the Depart- ment of Public Safety, 619-594-1991, or at http://www.police.sdsu.edu Information concerning San Diego State University annual campus security report may be obtained from the Department of Public Safety, 619-594-1991, or at http://www.police.sdsu.edu Information concerning the prevention of drug and alcohol abuse and rehabilitation programs may be obtained from Counseling and Psy- chological Services, Calpulli Center, Room 4401, 619-594-5220, or at http://www.sa.sdsu.edu/cps Information regarding student retention and graduation rates of students enrolled at San Diego State University and, if available, the number and percentage of students completing the program in which the student is enrolled or expresses interest may be obtained from Analytic Studies and Institutional Research, Manchester Hall, Room 3310, 619-594-6846, or at http://asir.sdsu.edu Information concerning teacher preparation programs at San Diego State University, including pass rate on teacher certification examinations, may be obtained from the Office of Advising and Recruitment, Education and Business Administration, Room 259, 619- 594-6320. Information concerning grievance procedures for students who feel aggrieved in their relationships with the university, its policies, practices and procedures, or its faculty and staff may be obtained from the ombudsman, Student Services, Room 1105, 619-594-6578, or at http://www.sa.sdsu.edu/ombuds The federal Military Selective Service Act (the “Act”) requires most males residing in the United States to present themselves for registration with the Selective Service System within thirty days of their eighteenth birthday. Most males between the ages of 18 and 25 must be registered. Males born after December 31, 1959, may be required to submit a statement of compliance with the Act and regulations in order to receive any grant, loan, or work assistance under specified provisions of existing federal law. In California, students subject to the Act who fail to register are also ineligible to receive any need-based student grants funded by the state or a public postsecondary institution. Selective Service registration forms are available at any U.S. Post Office, and many high schools have a staff member or teacher appointed as a Selective Service Registrar. Applicants for financial aid can also request that information provided on the Free Application for Federal Student Aid (FAFSA) be used to register them with the Selective Service. Information on the Selective Service System is available and the registration process may be initiated online at http://www.sss.gov SDSU GRADUATE BULLETIN 2011-2012 Your official news source for San Diego State University.