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University Policies Policy Name Undergraduate Course R epeat : July 1, 2007 for Spring Term of the 2007 2008 Academic Year Custodian of P olicy Vice President for Academic and Student ffairs Last Review 2004 Next Review Septem ber, 2012 Procedures: Specifics of Course Repeat Process Repeating a course 2 times means that a student will have registered for a course three times. There is no limit on the number of differ ent courses a student may repeat two times, but a student may repeat the same course only two times. For example, a student may repeat MATH 112 two times, and ENG 101 two times. A student may not repeat MATH 112 three times. Submission of Form Students rep eating a course must file a Notice of Repeated Course with the Registrar’s Office upon completion of the repeated course to initiate the change to the transcript. Appeals Students who wish to repeat any course beyond the two repeat limit must file a formal written appeal requesti ng an exception. The appeal must include the following: the student’s transcript; a written request specifying why the exception is being sought and a justification for the exception; a supporting statement from the student’s advisor. The appeal should be submitted to the Assistant Vice President for Undergraduate Studies. Appeals must be submitted at least two weeks prior to the close of registration for the term in which the student wishes to repeat the course. If the appeal is approved, permis sion to register for the course will be granted by the respective office and the student will need to register for the course and pay all applicable university charges. Upon successful completion of the repeated course, the student must file a Notice of R epeated Course form with the Registrar’s Office upon completion of the repeated course to initiate the change to the transcript. Implementation Students who repeat courses beyond the two repeat limit (with the exception of those repeats approved through the appeal process) will have their course registration cancelled for any course(s) in excess of the two repeat limit. The Office of the Registrar will identify students who enroll for classes in violation of this policy. Students will be informed throug h their University email address (xxx.xxx@mnsu.edu), prior to the drop/add period (unless enrollment occurs during the drop/add period), that they are dropped from the course and may want to enroll in another course for the term. Effective Date This polic y becomes effective on July 1, 2007 for spring term of the 2007 2008 academic year Policy Rationale: Following a review of course repeat policies at all MnSCU institutions, a study group (which included two representatives from Minnesota State Universit y, Mankato) made the following recommendations concerning course repeat policies and procedures: “Members of the Satisfactory Academic Progress Study Group believe that a student friendly repeat policy can have a significant positive impact on student tention and eventual graduation. Allowing students to repeat courses is a student friendly option, within limits. However, we do not believe that allowing a students to repeat a course an unlimited number of times, or to repeat an unlimited number of total credits, is an appropriate policy. A student who repeats a course is taking a class space that is then not available to a student who needs the course to fulfill requirements. There is also a concern about stewardship of state resources when taxpayers are asked to continue paying for a course that a student has attempted previously. Finally, there is concer students will use a significant amount of financial aid eligibility on repeated courses that do not count toward graduation. This is because federal financial aid regulations require that all courses attempted be included in the cumulative count of aid eligible credits even if an institutional policy allows them to be excluded from calculations for institutional academic progress purposes. Therefore, we recommend that colleges and universities revise their policies to allow students to repeat a cours e two times. In exceptional circumstances, students might appeal to be allowed one additional repeat after first filing a formal appeal and meeting with a counselor or advisor to discuss the reasons for needing to repeat the course.” Reviews of the use o f the current course repeat policy at MSU indicate that in certain courses, the number of students taking the course for the second (or third, fourth or even fifth time) exceeds 20% of the total course enrollment. These courses are generally high demand pr requisite courses in the sciences. Both current MSU students attempting to take these courses for the first time, as well as transfer students, who need these courses upon transferring to MSU, are hampered in their ability to register for these courses. For these reasons, a revision of the course repeat policy at MSU is deemed desirable.